Establishment of Grievance cum Redressal Mechanism

Grievance cum Redressal System was established on 01-07-2021 as per AICTE norms, providing an online platform for institutions to receive and dispose of grievances online:

• A student/staff of the institution can lodge complaint through the system by registering in the website/e-mail address.
• After receiving notification/Email via system, admin will verify the authenticity of the complaint and forward the complaint to the concerned grievance cell member who deals with the specific complaint category for attending the grievance promptly and effectively.
• The Grievance cell member after proper redressal of the complaint through effective action sends reply to the complainant with supporting files, if any.
• Once the complaint is resolved, petitioner will get an alert message and he/she can view reply to the grievance posted.
• The complaints redressed will be shown as closed and the complainants can reopen the case if they are not satisfied with the solution or action taken on their grievance.
• The admin of the grievance system can also forward the complaint to next level of investigation for a satisfactory resolution.
• The stakeholders of institute tend to develop greater confidence in this online grievance and feedback mechanism as they are given formal acknowledgement via SMS, Email and other online notification in a confidential way.

Objectives

• To maintain a fair, unbiased, and consistent system for redressal of various issues faced by the students.
• To ensure strict confidentiality so that students approach the Complaints cum Redressal Cell without the fear of any vindictive activity.
• To maintain a conducive atmosphere and relationship between the students and faculty without giving any chance to widen the gap between them that may arise because of certain simple misunderstandings.
• To ascertain that immediate suitable actions are taken by addressing the faculty or by requesting the management depending upon the nature of the grievance.

Composition of Grievance cum Redressal Committee

The principal shall determine the composition and tenures of the Grievance cum Redressal Committee is for two years.

NAME	DESIGNATION	POSITION IN THE COMMITTEE
Prof. Dr. Isaac Sajan R	Professor & Vice Principal (Senior Faculty)	Chair Person
Prof. Dr. Geetha M R	Professor (Senior Faculty-Women)	Member
Prof. Arulraj N K	Placement officer (Senior Faculty-OBC)	Member
Prof. Maria sheeba	HoD-IT (Senior Faculty)	Member
Prof. Suryaraj	Assistant Professor (Senior Faculty)	Member
Mr. Anish Shajan	IV-ECE Student (Special Invitee)	Member

Name of Ombudsman : Dr. A. Rajadurai

Establishment of Anti Ragging Committee

Establishment of Anti Ragging Committee (As per All India Council for Technical Education notified Regulation for prevention and prohibition of ragging in AICTE approved Technical Institutions vide No. 37-3/ Legal/ AICTE/ 2009 dated 01.07.2009) and (e) the UGC Regulations on Curbing the Menace of Ragging in Higher Educational Institutions, 2009 in this college. Contact numbers of the Principal, Wardens, Head of Departments, are given below and same have been prominently displayed at the hostels. In case of any objectionable behaviour of senior student, the above officials can be contacted. Ragging in any form is strictly prohibited and the students involved would be punished according to the legal provisions

Ponjesly College of Engineering has constituted a Committee to be known as the Anti-Ragging Committee to be nominated and headed by the Head of the Institution, and consisting of representatives of Civil and Police Administration, Local Media, Non- Government Organizations involved in youth activities, representatives of Faculty members, representatives of parents, representatives of students belonging to the fresher’s category as well as senior students, non-teaching staff and shall have a diverse mix of membership in term of Level as well as gender. All the first year students are informed that Anti-Ragging committee is formed As per Clause 6.3 (c), (d).

Responsibilities of Anti-Ragging Committee:

On receipt of the recommendation of the Anti-Ragging Squad or on receipt of any information concerning any reported incident of ragging, the Head of institution shall immediately determine if a case under the penal laws is made out and if so, either on his own or through a member of the Anti-Ragging Committee authorized by him in this behalf, proceed to file a First Information Report (FIR), within 24 hours of receipt of such information or recommendation, with the police and local authorities, under the appropriate penal provisions relating to one or more of the following, namely:

• Abetment to ragging
• Criminal conspiracy to rag
• Unlawful assembly and rioting while ragging
• Public nuisance created during ragging
• Violation of decency and morals through ragging
• Injury to body, causing hurt or grievous hurt
• Wrongful restraint
• Wrongful confinement
• Use of criminal force
• Assault as well as sexual offences or unnatural offences
• Extortion
• Criminal trespass
• Offences against property
• Criminal intimidation
• Attempts to commit any or all of the above mentioned offences against the victim(s)
• Threat to commit any or all of the above mentioned offences against the victim(s)
• Physical or psychological humiliation
• Other offences following from the definition of “Ragging”

Anti Ragging Committee Members:

Sl.No	Name	Position/ Role	Category	Occupation/ present Designation
1.	Dr. M. R. Geetha	Chair person	Member	Professor
2.	Dr. Manju C Thayammal	Convener	Lady representative	Professor /HOD/CSE
3.	Dr.R. Isaac Sajan	Secretary	Vice Principal of the College	Vice Principal
4.	Mr. Thiru Murugan	Member	Police Department	Inspector of Police, Vadasery
5.	Mr. Raja Singh	Member	Revenue/ Taluk/ Civil Officers	Tahsildar
6.	Adv.A. Arul Dhas	Member	Official of NGO	Lawyer
7.	Mr.V.Suresh	Member	Official of NGO	Local Media
8.	Mr. J. Thomas Prem Kumar	Member	Representatives of student	Civil Engineer
9.	Mrs.P.Baby Mari	Member	Representatives of NTS	Technical Assistant
10.	Dr. M. R.  Kavitha	Member	Warden of Ladies Hostel	Professor
11.	Prof. S. Arulson Daniel	Member	Member	Director
12.	Dr. Manju C Thayammal	Convener	Lady representative	Professor /HOD/CSE
13	Prof.K Suresh	Member	Warden of Gents Hostel	AP/ Warden of Gents Hostel
14	Ms.J I.Ephratha	Member	Student Representative	II IT
15.	Mr.A.V.Axlin Paul	Member	Student Representative	II IT
16.	Mr.M.Maharaja	Member	Student Representative	III Civil
17	Mr.V.Valentine Vasanth Suman	Member	Student Representative	II Mech
18	Mr.S.B.Akhilesh	Member	Student Representative	II ECE

 

Anti Ragging Squad Members:

Sl.No	Name	Position/Role	Category	Occupation/present Designation
1.	Dr. M. R. Geetha	Chairperson	Faculty Member	Professor/ECE
2.	Dr.M.R.Kavitha	Convener	HOD1	Professor/HOD/ECE
3.	Dr. Manju C Thayammal	Member	HOD2	Professor/HOD/ CSE
4.	Prof.K Suresh	Member	Faculty Members Male1	AP/EEE/Warden of Gents Hostel
5.	Prof.M.Maria Sheeba	Member	Faculty Members Female-1	AP/ CSE
6.	Prof.N.K.Arul Raj	Member	Faculty Members Male2	AP/ECE
7.	Prof.T.Thanga Shiny	Member	Faculty Members Female-2	AP/ Civil
8	Dr.R.S.Chithra	Member	Faculty Members  Female-3	Professor / CSE
9.	Dr. C. Gnana Thilaga	Member	Faculty Members Female-4	AP / EEE
10.	Mr.Ashley S.V. Joe	Member	Non Teaching Faculty	PRO

Objectives:

• To bring the students belongs to OBC community at par with the main stream student body.
• To create a platform where students can point out their problems, regarding academic and nonacademic matters.
• To monitor the implementation of reservation policy in the institution.

Responsibilities:

• Committee often meets the students and faculties belong to OBC communities, to understand their problem and take necessary action and/or render them necessary advice/help to resolve the matter.
• Creating awareness among the OBC students regarding the various Government and Non-Government scholarship schemes.
• Counseling the students to help them overcome inferiority complex related to interaction with fellow students and personal grooming, etc.

Establishment of Committee for OBC

OBC cell has been constituted in the college campus to resolve all the affairs and problems related to the OBC students and faculties. The college takes special interest in facilitating all form of support to students from these communities from government agencies and other sources. The cell is always engaged to solve the various problems of OBC students. An OBC Cell is functioning in the campus to provide special assistance to the students belonging to the Other Backward Classes. The cell encourages the Students of Other Backward Classes (OBC) for higher education by ensuring scholarships and adequate support. The cell offers assistance in their curricular and co-curricular activities.

OBC Cell Members:

S.NO	NAME	DESIGNATION	POSITION IN THE COMMITTEE
1.	Dr.NATARAJAN G	PRINCIPAL	CHAIR PERSON
2.	Prof. EDWIN CHANDRA S	AP-ECE	MEMBER
3.	Prof. JELBA J	AP-IT	MEMBER
4.	Mr. AJI KUMAR PS	STUDENT-IT	MEMBER
5.	Mr. JIMSTEL JACOB	STUDENT-CSE	MEMBER
6.	Ms. LEKSHMI JANU J	STUDENT-IT	MEMBER
7.	Ms. KARTHIKA	STUDENT-CSE	MEMBER
8.	Mr. SHAJIN ANTONY S	STUDENT-MECH	MEMBER
9.	Mr. SRIRAM G	STUDENT-MECH	MEMBER

 

Objectives

• To enhance equal opportunities for education of minorities.
• To facilitate financial support to students from minority communities from governmental agencies and other sources.
• To aware the minority students regarding various scholarships program of State Government and UGC.
• To take such follow up measures for achieving the objectives and targets laid down for the purpose by the Government of India and the UGC.
• To ensure provisions for an environment where all such students feel safe and secure.
• To encourage enrolling for career orientation programs which would empower and equip them with the necessary skills to choose a career options?
• To provide prompt counseling for any emotional emergencies arising on account of any event at the campus.
• To ensure protection and reservation as provided in the constitution of India.

Roles and Responsibilities

• To function as a Grievances Redressal Cell to address the grievances of minority students
• and to render necessary help in solving academic as well as administrative problems.
• To arrange special opportunities to enhance the career growth of the students.
• To conduct the programme for disseminating the scholarship schemes provided by governmental agencies and other sources.

Establishment of Committee for Minority

               Minority cell has been constituted in the college campus to resolve all the affairs and problems related to the Minority students and faculties. Minority cell of the college was established with the purpose of empowering the minority communities in the college. “Every student has a right of education” by following the fact our institutes is very much keen to provide services to the educational and cultural needs of the Minority community along with other caste, creed and Nationality. The Minority Cell basically helps minority students including Christian, Muslim, Jain, Buddhists etc. for their academic development.

Minority Cell Members:

S.NO	NAME	DESIGNATION	POSITION IN THE COMMITTEE
1.	Dr.NATARAJAN G	PRINCIPAL	CHAIR PERSON
2.	PROF.FELSY C	AP-CSE	MEMBER
3.	PROF.FREEDA ROSE	AP-IT	MEMBER
4.	Mr.RINESH S	STUDENT-CSE	MEMBER
5.	Ms.JENIFER J	STUDENT-CSE	MEMBER
6.	Ms.LEKSHMI JANU J	STUDENT-IT	MEMBER
7.	Ms.SAHAYA CATHERIN	STUDENT-ECE	MEMBER

 

Objectives:

• Analyze information on admissions, education, training and employment of SCs and STs; prepare reports for transmission to the Ministry of Human Resource Development/University Grants Commission and such other authorities as may be required.
• Function as a Grievances Redressal Cell for the grievances of SC/ST students and employees and render them necessary help in solving their academic as well as administrative problems.
• To promote higher education among these two communities suffering economic, social and educational deprivations.

Establishment of Committee for SC/ ST

SC/ST cell has been constituted in the College Campus to resolve all the affairs and problems related to the SC/ST students and faculties. As per The Scheduled Castes and Tribes – Prevention of atrocities Act committee is established under Scheduled Caste and the Scheduled Tributes (prevention of Atrocities) Act. 1989, No.33 of 1989, Dated 11.09.1989) committee is constituted for Ponjesly College of Engineering, Nagercoil 3. To comply with AICTE regulations for the establishment of the Committee for SC/ST (as per the Scheduled Caste and the Scheduled Tribes (prevention of Atrocities) act, 1989, No.33 of 1989, 11/09/1989) the committee is as follows:-

Sl.No;	Name of Member of Committee	Designation	Role
1	Dr. G. Natarajan	Principal	Coordinator
2	Prof. B.S. Shyni	Asst. Professor	Teacher Lady Representative
3	Prof. K. Suresh	Asst. Professor	Teacher Gents Representative
4	Mr. Anand Rajkumar	Skilled Assistant/Office (Scholarship)	Non-teaching representative and coordinator
5	Mr.M. Maharaja	Student	Student Representative – Third year Civil
6	Mr. V. Tamil Raj	Student	Student Representative – Final Year Mech
7	Mr.V.P.Vishal	Student	Student Representative – Final Year EEE

 

Women Empowerment Cell:

Establishment of Women Empowerment Cell

The Women Empowerment Cell is to create social awareness about the problems of women and in particular regarding gender discrimination. Changing negative attitudes, behaviors, and beliefs of the public that they are the main barriers and making obstacles for women’s peace, women’s role and contribution in the political process, decision making, development, and women’s participation in peace building. Increase the mass awareness and education on women’s peace, peace building process, women’s Rights, women’s roles, and contribution to peace building. Sharing of experience, exchanging of good practices, and mutual learning between local and International Actors, public authorities’ representatives, activist women, and women’s union executives. Promoting the principle of anti-discrimination and gender equality concepts in organizations practices.

Name	Designation	Department	Position
Prof.M.Maria Sheeba	HoD	IT	Convener
Dr.M.R.Geetha	IQAC Coordinator	ECE	Co-Convener
Prof.M.Manchu	Assistant Professor	CSE	Coordinator
Prof.J. Vinu	Assistant Professor	IT	Coordinator
Prof.Thanga Shiny	Assistant Professor	Civil	Coordinator
Dr. KebilaAnnsSubi	Professor	ECE	Coordinator
Mrs.Sree Devi	Assistant Professor	H & S	Coordinator
Prof. Smitha	Assistant Professor	EEE	Coordinator
Mr. Murugan	Librarian	Library	Coordinator
Prof.B.S.Shiny	Assistant Professor	Mech	Coordinator

Roles And Responsibilities

• Raising the status of women through education, raising awareness, literacy, and training.
• Giving training related to defense.
• Equipping and allowing women to make life-determining decisions through the different problems in society.
• Create high-level corporate leadership for gender equality.
• Treat all people fairly at work, respecting and supporting non-discrimination and human rights.
• Ensure the health, wellbeing and safety of all workers, whether male or female.
• Promote education, training and professional development for women.

Establishment of Discipline & Welfare Committee

Indiscipline is a serious aspect of concern amongst students owing to peer pressure and other kinds of distractions around them. Their behaviour changes and they react differently to various situations. This committee monitors the students and ensures that no indiscipline happens. Also, in the event of any indiscipline activities, action is taken by the committee. The Institute’s mission encourages students to explore in order to advance knowledge at the highest level. It also expects its students to uphold the highest standards of respect, integrity, and civility. With this context, the discipline committee was formed to resolve complaints of alleged violations of policies and/or community standards by a student, former student, or student organization in a way that is objective and educational, not legalistic or adversarial. The Discipline & welfare Committee is responsible for resolving complaints against students and student organizations and to decide the appropriate Institute response. The procedure that the Committee uses to hear and respond to such complaints is described in the Discipline Rules and Regulations. These procedures are designed to ensure equity and fairness to the complainant and the accused.

Function and Responsibilities:

• To maintain general discipline among students
• To deal with issues of indiscipline and decide on necessary action
• To preserve / protect the welfare of staff and students and the institution
• To deliberate upon issue concerning welfare of the college and come out with solutions for them

Composition of Discipline & Welfare Committee

The principal shall determine the composition and tenures of the Discipline & Welfare Committee with the members listed below.

Sl. No.	Name	Position	Category
1	Prof.A.Saravanan	Secretary	Head of the Department
2	Dr. G. Natarajan	Member	Principal
3	Prof. Preetha Sherly	Member	Head of the Department
4	Prof.Maria Sheeba	Member	Head of the Department
5	Dr.M.R.Geetha	Member	IQAC Coordinator
6	Dr.R.Isaac Sajan	Member	Vice Principal
7	Dr.Manju.C. Thayammal	Member	Head of the Department
8	Dr.G.Arumugasamy	Member	Head of the Department
9	Prof. S. Arulson Daniel	Member	Senior Faculty
10	Dr. J. Judith Diana Jeyanthy	Member	Student Counselor (Staff)
11	Dr. G. Sindhuja Micheal	Member	Lady faculty member
12	Prof.K.Suresh	Member	Warden / Deputy Warden

Establishment of Internal Complaint Committee (ICC)

As required by AICTE, Ponjesly College of Engineering, Nagercoil has constituted the Internal Complaints Committee (ICC) (Gender Sensitization, Prevention and Prohibition of Sexual Harassment of Women Employees and Students and Redressal of Grievances in Technical Institutions) headed by a Senior Professor. This is in compliance with the Ministry of Human Resource Development, Govt. of India, (All India Council for Technical Education), Official Gazette Notification, Dated: 10th June, 2016, vide AICTE No.: F.AICTE/WH/2016/01, Regulations, 2016, which being statutory in nature, are binding on Technical Institutions. Even before that ensuring the safety of women and youth, and programmes for Gender sensitization on campuses across the country was earmarked and mandated as a matter of the highest priority by the government. In this direction, Ponjesly College of Engineering, Nagercoil has set up an ICC in each and every year. . Before this, matters of this nature were dealt directly the administration through need-based committees headed by the senior most faculty members. ICC in pursuance of UGC (prevention, prohibition and redressal of sexual harassment of women employees and students in higher educational institutions) Regulations 2015,the existing Sexual Harassment Redressal Committee (SHRC) is renamed as ICC to deals with the complaints relating to sexual harassment at work place.

Roles and Responsibilities

• To ensure provision of a work and an environment that is free from sexual harassment (Sexual harassment is defined by law from the perspective of the person who feels they have been harassed and it occurs if the person who feels they have been harassed, feels offended, humiliated, or intimidated by the conduct).
• To take all reasonable steps (active and preventive in nature) to prevent the harassment occurring;
• Providing information to all staff and students about what constitutes sexual harassment and about their responsibility not to sexually harass other staff and students
• Develop a written policy which prohibits sexual harassment. The Institution shall have a Sexual Harassment Policy. The policy outlines the Institute’s key commitments and legal responsibilities and provides a definition of sexual harassment and behaviors that are not acceptable.
• Regularly distribute and promote the policy at all levels of the organization;
• Display anti-sexual harassment posters on notice boards in common work areas and distribute relevant brochures;

Internal Complaint Committee Members

S.No	Name of the Members	Designation/POSH Cell
1.	Dr.M R Geetha	Convenor ,POSH cell
2.	Prof.Maria Sheeba	Convenor, Women Empowerment
3.	Ms.Sakthi Ishwarya	Student Representative (ECE)
4.	Mrs.X.Delphin	Staff Representative(ECE)
5.	Mrs.E.Jessy Mol	Staff  Representative (EEE)
6.	R B Rashni	Student Representative (EEE)
7.	Mrs M.Manchu	Staff  Representative (CSE)
8.	Ms.Arsha R S	Student Representative (CSE)
9.	Ms.H R Haritha	Student Representative (Mech)
10.	Mrs.T L Nija Shining Gold	Staff  Representative (IT)
11.	Neha V	Student Representative (IT)
12.	Mrs.R.Angel	Staff  Representative(Civil)
13.	Ms.Biolin Jeya	Student Representative (Civil)
14.	Mrs.I.Annlin Selcy	Staff  Representative(First year)
15.	Ms.Brighta	Student Representative(First year)
16.	Dr.F.Merlin Sugirtha	Staff  Representative(MBA)
17.	Ms.Anushya M(II MBA)	Student Representative(MBA)